Transforming contractual management at the Pontificia Universidad Católica de Chile with Webdox CLM

Pontificia Universidad Católica de Chile: reference in educational innovation and digitalization

Founded in 1888 and rooted in the values ​​of the Catholic Church, the Pontificia Universidad Católica de Chile (PUC-Chile) is committed to offering an education of excellence to Chilean youth. With five campuses and 18 faculties, including schools and institutes, the College UC program, and three interdisciplinary units, the university covers all areas of knowledge. Digital Transformation stands out among its strategic priorities for 2020-2025, a key objective reinforced by integrating Webdox CLM software into its operations.

Business Challenge

As a higher education institution with a wide variety of centers and activities, including studies, research, and collaboration with foundations and corporations, PUC-Chile faces an extensive volume of legal requirements. The need to efficiently manage these processes led to the adoption of Webdox CLM, a platform that not only manages but also promotes the efficiency of the university's internal and external operations, providing reassurance about its capabilities.

Although the PUC-Chile had already progressed in its digital transformation by implementing internal document management software, the Legal Affairs unit identified the need for a more comprehensive solution. Webdox CLM, with its comprehensive document management and centralized contracts, from creation to post-signature, offers a secure and complete solution, facilitating a more active, efficient service oriented towards satisfying the various internal sectors it supports.

Impact on business

The Legal Affairs Unit of the PUC-Chile especially values ​​Webdox CLM for its integrated electronic signatures, digital repository, traceability of digital contracts, and post-signature management tools. The implementation of advanced electronic signature, with robust identity validation and no need for prior enrollment thanks to data integration with the Civil Registry, effectively responds to the requirements of complex documents and processes. The simple electronic signature, also integrated into CLM software, provides legal validity to most processes.

The file classification and indexing functionalities allow quick and orderly access to documents, significantly improving the search and visualization of contracts by area, period, or counterparty.

In summary, Webdox CLM has enabled the PUC-Chile to digitize its processes more efficiently, agilely, and securely, more than satisfying its documentary needs and contributing to its strategic objective of Digital Transformation.