Transforming the contractual management of Grupo Marista
70%
average reduction in contract closing time
71%
savings on time previously dedicated to contract management
1.8
tons of paper saved
"With Webdox, we get a clear and transparent view of our contracts, from inception to completion. Now, our internal clients have autonomy and can proactively follow the processes without depending so much on us legally."
Celine Medeiros - Legal Administrative Analyst - Grupo Marista
Grupo Marista: Leader in Education, Health and Social Action in Brazil
Grupo Marista is dedicated to education, health, and social promotion in Brazil and other regions. Its commitment focuses on offering quality education and accessible health services, complemented by social support initiatives through various foundations and community projects. Its main differentiator is the commitment to ethical and humanistic values, promoting the comprehensive training of people and contributing significantly to the development of society.
Business Challenge: Evolution of Legal Management in Grupo Marista
Grupo Marista's legal management is crucial in administering legal and contractual processes. It supervises from the initial detection of requests to post-signing follow-up, guaranteeing the proper management of all legal aspects.
Before the implementation of Webdox CLM, an integrated system was needed, which presented significant challenges. Management depended on multiple dispersed platforms, which led to a fragmented and inefficient view of contracts.
The contracts were decentralized, and each area managed its requests without supervision from the legal team. This complicated document traceability and control of documents caused delays and problems in information management.
Business Impact
Implementation and Support Process
Implementing Webdox at Grupo Marista has centralized all contractual demands in a single system, providing a unified vision and improving transparency and control over legal operations. The close collaboration with the Webdox team, including constant support from the consultant and other members, has been essential. This successful partnership has ensured that Grupo Marista's legal team always has the necessary support, strengthening our confidence in the continuity and success of this technological solution.
Transformation in Contract Management and Internal Collaboration between areas
The use of Webdox has revolutionized contract management in the Grupo Marista. It grants internal clients greater autonomy and control over the entire flow, from analysis to signature, on the same platform, reducing dependence on the legal team. This has allowed for a more strategic approach and increased transparency and control in the contractual process.
The platform has also improved collaboration between internal areas, optimizing workflow and increasing staff satisfaction. Previously, the process started in a system and moved to a subscription platform, and Only certain members of the legal department had access to it. If a client needed to know who should sign a contract or send a signature reminder, they would contact the legal department via email to obtain this information.
Creating a specific legal cell within the platform has facilitated daily management and significantly improved support for the areas involved.
Feature: Version Comparison
The functionality that Grupo Marista values most is the Version Comparison. Before its implementation, document version management was complicated and error-prone. With the version comparator, all edits are generated and stored within the same system, ensuring complete traceability and exact control over modifications.
This tool streamlines contract review and increases legal security, minimizing the risks of unauthorized changes and strengthening documentary integrity against possible legal disputes.
Brain Companion: Impact and Expectations in Grupo Marista
Impact on Operational Efficiency
Brain Companion, a conversational generative artificial intelligence, has been integrated into Grupo Marista since March 2024. Mainly used for contract summaries and analysis, this technology is also offered to the group's clients, allowing them to benefit from concise extracts of the documents' critical topics. Brain Companion significantly facilitates processes, especially in large contracts, by providing Quick interactions on specific points that lawyers need to review, achieving considerable time savings.
Experience and Future Expectation
The participation of Grupo Marista in the testing and implementation of Brain Companion has been enormously positive, evidencing Webdox's commitment to innovation and continuous improvement of its services. Future expectations regarding this technology are highly optimistic. Grupo Marista anticipates that Brain Companion will significantly impact its operations, particularly improving efficiency. There is great enthusiasm for the planned improvements, which promise to enrich the customer experience further.
“We did an exhaustive analysis and discovered that the previous contractual process required between 70 and 78 days to process. Instead, thanks to Webdox, we have reduced this time to just 14 to 20 days to complete the entire flow. “This substantial improvement has significantly optimized contract management at Grupo Marista.”
Celine Medeiros - Legal Administrative Analyst - Grupo Marista
Key Results Grupo Marista:
- Before the adoption of Webdox, the contract management process at Grupo Marista was a time-consuming affair, taking between 48 and 78 days to complete. Today, thanks to Webdox, this process is completed in just 14 - 20 days, a significant reduction that has greatly impressed us with the efficiency gains.
- From August 2022 to April 2024,6142 contracts with Webdox CLM.
- A total of 118,542 work hours, equivalent to 71% of the time previously spent on contract management.*
- The use of Webdox CLM has allowed savings of 1.8 tons of paper.**
- The above has contributed to reducing approximately approximately 1732 kg of greenhouse gas emissions, saving 37 trees.***
These figures were calculated based on the following assumptions:
- According to Forrester, having a contract management (CLM) system can reduce the contract cycle by up to 80%, saving person-hours and improving cash flows.*
- One tree is equivalent to 10,000 leaves.**
- The production of one ton of paper generates approximately 942 kg of greenhouse gas emissions, equivalent to approximately 200,000 sheets of paper.***
- It is estimated that a contract consists of around 20 sheets, and a minimum of 3 copies are generated for each one, resulting in a total of 60 sheets per contract.
Testimonio
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